Program of the 122nd Annual Meeting

January 3—6, 2008
Washington, D.C.

Accommodations

 

Hotels

The AHA has reserved substantial blocks of rooms at four hotels: the Marriott Wardman Park, the Omni Shoreham, the Hilton Washington, and the Embassy Suites Downtown Washington, D.C. The hotels are located in northwest Washington, near the Adams Morgan and Dupont Circle neighborhoods.

The Marriott Wardman Park (202-328-2000), located at 2660 Woodley Road N.W., will serve as headquarters and will house the AHA Exhibit Hall, Job Register, and AHA and affiliate sessions.

The Omni Shoreham (202-234-0700), at 2500 Calvert Street N.W., will serve as co-headquarters and will accommodate AHA sessions and affiliate events. The rear entrance of the Marriott on Calvert Street is directly across the street from the Omni Shoreham.

The Hilton Washington (202-483-3000), located at 1919 Connecticut Avenue N.W., will accommodate AHA and affiliate sessions. A free shuttle will operate every 15 minutes from the Hilton Washington to the Marriott.

The Embassy Suites (202-857-3388), 1250 22nd Street N.W., will provide additional suite inventory for individuals or institutions who prefer this type of accommodation, particularly those interviewing job candidates during the annual meeting. A free shuttle will operate every 20 minutes between the Embassy Suites and the Marriott.

Reservations: To reserve a standard room or suite visit the accommodations section of the 2008 Annual Meeting page.

Maps: Map of the area around the hotels, and floorplans for each hotel.

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Confirmation

Room reservations made by phone are confirmed immediately with a confirmation number. Callers can also ask for an e-mail confirmation. Reservations made via the hotel’s web site will be confirmed by e-mail.

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Deposit

A deposit or guarantee is required for all reservations. Each property has its own policy. The Marriott requires a first night’s deposit or guarantee to a major credit card. If a credit card is used, it is not charged at the time the reservation is made but is used as a guarantee. The Omni requires a major credit card to guarantee a reservation and also does not charge it immediately for a deposit. The Hilton requires a first night’s deposit, payable by check or major credit card; credit cards are billed immediately at time of making reservations.  The Embassy Suites requires a credit card to guarantee the reservation but does not charge it immediately for a deposit.

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Cutoff Date

The cutoff date for the AHA’s official block at all hotels is December 10, 2007.  After this date, remaining inventory in each hotel’s block will be released and rooms will be available at the AHA’s convention rates on a space-available basis. Frequent updates on availability will be posted on the AHA’s web site.  If all hotels sell out, the AHA will secure additional hotel rooms and will post details on the AHA web site.

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Changes, Cancellations, and Refunds

Meeting attendees can continue to make and modify (depending on availability), or cancel reservations from September 4 through their selected hotel’s cancellation period.  When canceling a reservation, callers should ask for a cancellation number. For the Marriott, attendees must cancel at least 48 hours prior to reserved arrival date or one night’s room and taxes will be charged; for the Omni, the reservation must be canceled prior to 12 noon local time on the day of arrival; for the Hilton, at least 72 hours in advance of arrival date; and for the Embassy Suites, the reservation must be canceled 48 hours in advance of arrival date.

If a reservation is not cancelled and the individual is a “no show,” the hotels will charge one night’s room and taxes as a penalty.

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Maps

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Shuttle Service

Complimentary shuttle service will operate between the Hilton and the Marriott, and the Embassy Suites and the Marriott beginning Thursday, January 3 at 1:00 p.m. and ending Sunday, January 6 at 2:00 p.m. There will be a dispatcher at each hotel during all hours of service to maintain schedules and to assist attendees with information. Shuttles will depart four times per hour on the following schedule: Thursday, January 3, operating from 1:00 to 9:30 p.m.; Friday, January 4, from 7:30 a.m. to 9:00 p.m.; Saturday, January 5, from 7:30 a.m. to 9:00 p.m.; and Sunday, January 6, from 7:30 a.m. to 2:00 p.m.

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Information and Accommodations for Persons with Disabilities

General Information
Washington is one of the most accessible cities in the world for visitors with disabilities. Here are a few resources:

  • DisabilityGuide.org is a free site with disability resource information about Washington, D.C., including detailed accessibility information for many attractions and restaurants. It also prints the annual Access DC Entertainment guidebook, which can be ordered via the web site.The site can also be accessed by vision-impaired and screen-reader users.

  • MetroAccess is the Washington, D.C. public transit system’s curb-to-curb paratransit service for riders who cannot use public transportation due to a disability. Consult Metro’s web site for a MetroAccess Customer Guide, or call 301-562-5360. In addition, a brochure on Accessible Transportation Options for Customers with Disabilities in the Washington, D.C. Metropolitan Area covers public transit, Amtrak, and surrounding jurisdictions. Consult www.wmata.com and follow the links from the “Accessibility” option on the left side of home page, or see the AHA’s web site for a direct link to PDF versions of the two documents.

  • Smithsonian Access Brochure gives an overview of accessibility features, parking entrances, interpreters, and special tours at the Smithsonian museums. It is available in large print, Braille, on audiocassette, and from America OnLine (keyword: Smithsonian). For copies, write Smithsonian Information, SI 153 MRC 010, Washington, D.C. 20560; 202-357-2700; (voice), 202-357-1729 (TTY); www.empowermentzone.com/smithson.txt.

  • Wheelchair Mobile Transport provides reservation van transportation in the Washington, D.C. area; 301-294-0600, fax 301-838-9775.

  • Scooter rentals are available by contacting ScootAround Inc., toll-free at 888-441-7575, by e-mail at info@scootaround.com, online at www.scootaround.com, or by fax at 204-478-1172.

Information about Hotels

The information that follows is provided to assist AHA annual meeting attendees with disabilities in obtaining the reasonable accommodations they require. Please refer to this information when making hotel reservations or arrangements to participate in program sessions and other events. In particular, guests should advise the selected hotel about specific needs when making room reservations.

All hotels have accessible lobbies; several have autoslide doors. Thresholds and doormats are in compliance with American with Disabilities Act (ADA) regulations and door-service personnel are available at most properties. Lobbies have marble floors and/or low-pile area carpeting. All hotels have accessible registration desks or provide clipboards to guests to complete registration documentation. Elevators connect all levels of each hotel. Each elevator has a wheelchair-accessible keypad, Braille numerals beside each control button, and audible direction. Restrooms in lobbies and on meeting room floors are wheelchair accessible and have tactile signage.

All hotels have accessible guest rooms. The number of such rooms at each property is noted in the listing below. Among other amenities, these rooms feature wheelchair-accessible doors, lever/lever door handles, security peepholes, ample room space, grab bars in restrooms, low sinks with insulated pipes, accessible towel racks, and accessible mirrors. The following auxiliary aids are available at most properties: flashing fire alarm, doorbell, and telephone; vibrating alarm clock; closed-caption decoders; Braille signage; and TDD telephones.

Marriott Wardman Park

Entrances: The hotel has two main entrances that are accessible, Woodley Road and 24th Street.

Parking: The hotel offers both self and valet parking. The lot has designated spaces including van-accessible spots. Parking spaces have five-foot aisle access and van spaces have eight-foot aisle access. Parking garages are accessible with ramps and elevators.

Guestrooms: The hotel has 1,200 guestrooms and 90 suites. Thirty-nine of the rooms are equipped for persons with hearing impairments—14 rooms for the hearing impaired only and 25 rooms accessible for both the hearing- impaired and wheelchairs.

Meeting rooms: Located on the lower lobby, lobby, and mezzanine levels, all meeting room floors are accessible by elevator.

Restaurants: The hotel has two restaurants on the lobby level, A Stone’s Throw and Harry’s Pub. There are also a Starbucks and Woodley Market on the lobby level. All are accessible.

Omni Shoreham

Entrances: The main lobby entrance on Calvert Street and the parkview entrance on the southeast side of the building are both accessible; the two side entrances, located east and west of the main entrance that also face Calvert Street, are not.

Parking: Accessible parking spaces are available, and the hotel has three accessible entrances from self-parking facilities.

Guest rooms: The hotel has 42 guest rooms that meet standard ADA requirements.

Meeting rooms: All meeting rooms are accessible by elevator or ADA lift.

Restaurants: All food and beverage outlets—Robert’s Restaurant, Morsels, and the Marquee Bar and Lounge—are accessible.

Hilton Washington

Entrances: The hotel’s entrances on Connecticut Avenue and on T Street are both accessible.

Parking: The hotel has eight accessible parking spaces, each located near the garage elevators.

Guestrooms: The hotel has 31 accessible rooms, nine have a roll-in shower and 21 have a tub only.

Meeting rooms: Meeting rooms on the concourse and terrace levels are accessible by elevator.

Restaurants: All restaurants and lounges—the Capital Cafe, the 1919 Grill, Gazebo Restaurant, McClellan’s, and the Lobby Bar—are accessible.

Embassy Suites Downtown Washington, D.C.

Entrances: The hotel’s entrance on 22nd Street is accessible.

Parking: The hotel has several accessible parking spaces.

Guestrooms: The hotel has 8 accessible rooms, four king suites and four double-queen bedded suites.

Restaurant: The hotel’s split-level restaurant Trattoria Nicola is accessible.

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Last Updated: October 31, 2007 10:17 AM