Hotel Accommodations

125th Annual Meeting

January 6–9, 2011   *   Boston

 

General Information

  • For the 2011 Annual Meeting, meeting registration and hotel accommodations are linked.  Annual Meeting attendees must first complete the meeting registration process before making a hotel reservation at the AHA’s meeting rates.

  • Rates subject to city and state taxes of 14.45 percent per room, per night (subject to change without notice).

  • Rates will be honored three days before and after official meeting dates of January 6–9 based upon availability of the hotel at the time the reservation is made.

  • Cut-off:  Reservations should be made by December 7, 2010. After this date, remaining inventory in each hotel’s block will be released and rooms will be available at the AHA’s convention rates on a space-available basis at the time of reservation. Frequent updates on availability will be posted on the AHA’s web site.  If all hotels sell out, the AHA will secure additional hotel rooms and post details on the AHA web site.

  • Credit Card Guarantee: A major credit card is required for all reservations at the time of booking. The following cards are accepted: MasterCard, Visa, American Express, Diners Club, and Discover.  The card must be valid through January 2011.

  • Cancellation policies:  Attendees must cancel at least 72 hours prior to reserved arrival date or one night’s room and taxes will be charged. If a reservation is not cancelled and the individual is a “no show,” the hotels will charge one night’s room and taxes as a penalty.

 

Instructions

Please Note: You must first register for the meeting before you can book housing at the AHA rates.

The AHA Housing Desk through the Boston Convention and Visitors Bureau will handle the hotel reservation process for the 2011 AHA Annual Meeting, including standard room and suite accommodations.  Office hours for phone transactions are Monday through Friday 8:00 a.m.–5:00 p.m. Central Time. Internet is available 24 hours a day/7 days a week.

Attendees should have the following information available when calling the hotel or making a reservation online:  Guestrooms and suites will be booked on a first come, first served basis.

  • Badge number from preregistration confirmation e-mail.  If you do not have this number, you cannot proceed.
  • Arrival and departure dates with arrival time
  • Number of rooms required (block reservations not permitted)
  • Hotel choices in order of preference
  • Type of room (single, double, triple, quad)
  • Special requests (e.g. nonsmoking, higher/lower floors, one or two beds, accessibility, etc.)
  • Number and names of persons to occupy the room(s)
  • Credit card number and expiration date (must be valid through 1/31/11)
  • Mailing address, telephone numbers, and e-mail address

 

Additional information:  An acknowledgement will be e-mailed when an e-mail address is provided unless otherwise indicated.  All processing deadlines and cancellation policies are noted on acknowledgements.  The attendees selected hotel will NOT send a separate confirmation.  Reservations may be cancelled by telephone, fax, or email until 5:00 p.m. CST on December 7, 2010. Attendees will not be penalized for any cancellations made through this date.  The attendee’s must contact the hotel directly beginning December 15, 2010 to process cancellations.  (Between December 7 and December 14 the housing service will forward lists of reservations to individual hotels to be processed into their reservations systems.)

Click here for suite reservation information.

Standard Guestroom Rates and Inventory

 

    Boston Marriott Copley Place (headquarters) – AHA and Affiliated Society sessions/events
    • 1,000 rooms in block (hotel has 1,148 guestrooms and suites in total).
    • Address: 110 Huntington Avenue
    • Rates: $110 single, $130 double, $20 each additional person

 

    Sheraton Boston (co-headquarters) – no sessions/events but closest to Hynes Convention Center, which houses the Job Center
    • 900 rooms in block (hotel has 1,096 guestrooms and suites in total)
    • Address: 39 Dalton Street
    • Rates: $110 single, $130 double, $20 each additional person

 

    Westin Copley Place Boston – Affiliated Society sessions/events
    • 550 rooms in block (hotel has 803 guestrooms and suites in total)
    • Address: 10 Huntington Avenue
    • Rates: $115 single, $140 double, $20 each additional person

 

    Boston Park Plaza - overflow
    • 400 rooms in block (hotel has 941 guestrooms and suites in total)
    • Address: 50 Park Plaza
    • Rates: $106 single, $116 double, $20 each additional person

 

Suite Rates and Inventory

To rent a suite, attendees must first preregister for the meeting.  Suite requests can only be made in writing, by e-mail or fax. 

  • If you are preregistering online, once you complete the registration process you will be redirected to the AHA Housing Service's home page.  On this first screen, under "Request a Suite" in red lettering, you will be provided the e-mail and fax number.

  • The housing form, Section 4, "Booking Details," provides the e-mail address and fax number.

  • The meeting preregistration e-mail confirmation also has the e-mail and fax number in the section "Hotel Accommodations." See "To request a SUITE."

Suite reservations cannot be made via the online, phone call, or with the hotels directly.

 

Boston Marriott Copley Place (headquarters)

  • 15 suites in block (hotel has a total of 47 suites)
  • Address: 110 Huntington Avenue

Suite Rates and Inventory

  • 1 Executive at $400
    Description: Living room area—with desk, sofa, chair, and table with seating for six—is separated from king bed by privacy wall, Concierge Lounge access. Circa 300 sq. ft.

  • 4 King Suites at $450
    Description:   Living room area—with desk, sofa, chair, and table with seating for six—is separated from bed by privacy wall, Concierge Lounge access. Circa 200 sq. ft.

  • 5 Hospitality one-bedroom suites at $550
    Description: Separate parlor, bedroom, and bathroom.  Parlor can accommodate up to 25 people.  Includes kitchen area with a dining room table. Circa 425 sq. ft. parlor with a Murphy bed.

  • 5 Luxury one-bedroom suites at $650
    Description:   Separate large living area/parlor with a media room, bedroom, and bathroom.  Parlor can accommodate up to 30 people.  Includes kitchen area with a dining room table. Circa 425 sq. ft. parlor with a Murphy bed.

 

Sheraton Boston  (co-headquarters)

  • 115 suites in block (hotel has a total of 125 suites)
  • Address: 39 Dalton Street

Suite Rates and Inventory:

  • 25 Mini-suites at $370
    Description:   Seating area separated from bedroom with sliding door, couch with a pull-out sofa. Circa 480 sq. ft.

  • 45 Executive Suites at $370
    Description:   Living room area separates bedroom with a solid or French glass door Parlor has seating for 4 to 6 people.

  • 20 One-bedroom suites at $445
    Description:   Separate parlor, bedroom, and bathroom.  Parlor has seating for 4 to 8 people, some rooms also have a dining table.

  • 11 Club Executive Suites at $420
    Description:   Larger living room area with king bed at one end of room. Access to Club Lounge

  • 14 one-bedroom Club Suites at $495
    Description:   Separate parlor, bedroom, and bathroom.  Dining room area, living room area with seating for 6 people. Can accommodate a reception of up to 35 people. Access to Club Lounge

 

Westin Copley Place Boston

  • 30 suites in block (hotel has a total of 156 suites, many under renovation during AHA meeting)
  • Address: 10 Huntington Avenue

Suite Rates and Inventory:

  • 30 Junior Suites at $180
    Description: Expanded seating area, upholstered bench, sofa, and coffee table. Sizes range from 452 to 553 sq. ft.

 

Boston Park Plaza

  • 22 suites in block (hotel has a total of 39 suites)
  • Address:  50 Park Plaza

Suite Rates and Inventory:

  • 6 Junior Suites at $250
    Description:   Oversized room with sitting area and bedroom area. Circa 400 sq. ft.

  • 13 One-bedroom suites at $310
    Description:   Expansive one bedroom and a connecting living room. Circa 700 sq. ft.

  • 3 Two-bedroom suites at $460
    Description:   Large living room with two connecting bedrooms. Circa 1,000 sq. ft.

 

Last Updated: September 30, 2010 10:19 AM