From the AHA Activities column of the December 2007 Perspectives
The AHA Constitution: The Proposed Amended Draft
AHA Staff, December 2007
Editor's Note: In the September 2007 issue of Perspectives we published a marked-up version of the AHA's constitution so that members could see the amendments that the AHA's Council was proposing. To facilitate discussion of the proposed changes before they were taken up for voting at the next business meeting of the Association, a special blog forum—for members only—was arranged from October 1 to 15 on the AHA web site. In the ensuing discussion, several members not only pointed to a few typographic errors, but also expressed concerns about some substantive issues.
A number of members expressed concerns about the petition required to place items before the business meeting. This requirement currently appears in the Association's bylaws; so this was not a new requirement, but one intended to enshrine the right to petition in the constitution itself. The only change was raising the threshold for petitions. Given the ease with which petitions can be circulated on the internet, it seemed sensible to raise the bar slightly, from the 25 members stipulated in the bylaws to 1 percent of the membership. In light of the concerns expressed about this provision, the numerical minimum requirement has now been deleted from the constitution and reverts to the stipulations of the bylaws.
In light of these new corrections and changes to the draft constitution, the AHA's Council decided to give a further opportunity for members to continue the discussion over the amendments. The special blog was reopened, therefore, for members' comments from November 1 to November 15. The changes to the constitution will be put to a vote of members attending the business meeting at the AHA annual meeting in Washington, D.C., on January 5, 2008. Should the business meeting approve the constitutional changes, the entire membership will be asked to vote on the changes in mid-January.
Members who wish to consult the current constitution of the Association can see it at www.historians.org/info/Constitution.cfm. A marked-up version and an amended version, along with relevant explanatory notes can be seen at www.historians.org/members/discussion. For the convenience of members, we are printing below a version of the constitution as it would appear if all the suggested amendments are accepted (but it should be noted that until the constitutional process of amendment is completed with the final vote of the membership, this is only a draft for consideration).
Article I: Name
The name of this society shall be the American Historical Association.
Article II: Purpose
Its object shall be the promotion of historical studies through the encouragement of research, teaching, and publication; the collection and preservation of historical documents and artifacts; the dissemination of historical records and information; the broadening of historical knowledge among the general public; and the pursuit of kindred activities in the interest of history.
Article III: Membership
Membership in the Association shall be open to any person interested in history on the payment of one year's dues. Any member whose dues are in arrears shall be dropped from the roll. Members who have been so dropped may be reinstated at any time by the payment in advance of one year's dues. Only members in good standing shall have the right to vote or hold office in the Association. The Council may elect honorary members of the Association, and such honorary members shall be exempt from payment of dues.
Article IV: Officers
Section 1: The elected officers shall be: the president, the president-elect, the immediate past-president, and three vice presidents. The appointed officers shall be: the executive director, the editor of the American Historical Review, the controller, and such other officers as the Council considers necessary from time to time for the proper operation of the Association.
Section 2: The president shall be elected for a one-year term. It shall be his or her duty to preside at meetings of the Council and at the business meeting and to formulate policies and projects for presentation to the Council to fulfill the chartered obligations and purposes of the Association. After his or her term the president shall become the immediate past-president for a one-year term.
Section 3: The president-elect shall be elected for a one-year term. He or she shall be a member of the Council. If the office of president shall, through any cause, become vacant, the president-elect shall thereupon become president.
Section 4: The vice presidents shall be elected for staggered three-year terms. Each shall serve as a member of the Council and as chair of a division of the Council (as described in Article VI). It shall be the duty of each vice president, under the direction of the Council and with the assistance of the executive director, to formulate policies and projects for submission to the Council on behalf of his or her respective Division.
Section 5: The executive director shall be the chief administrative officer of the Association. It shall be his or her duty, under the direction of the Council, to oversee the affairs of the Association, to have responsibility for the continuing operations of the Association, to supervise the work of its committees, to assist in the formulation of policies and projects for submission to the Council, to execute instructions of the Council, and to perform such other duties as the Council may direct.
Section 6: The appointed officers shall be designated by the Council for specified terms of office not to exceed five years and shall be eligible for reappointment. They shall receive such compensation as the Council may determine.
Article V: Council
Section 1: There shall be a Council constituted as follows:
(a) The president, president-elect, immediate past-president, and three vice presidents.
(b) Nine members who have been elected to one of the divisions of the Council.
(c) The executive director, editor of the American Historical Review, and controller as non-voting members.
Section 2: The Council shall conduct the business, manage the property, and care for the general interests of the Association. The Council shall fix the amount of dues and the date on which any change of dues becomes effective. It may appoint such committees as it deems necessary. The Council shall call an annual meeting of the Association at a place and time it deems appropriate. It shall report to the membership on its deliberations and actions through the publications of the Association and at the business meeting.
Section 3: To transact necessary business between meetings of the Council, there shall be an Executive Committee composed of the president, president-elect, immediate past-president, and three vice presidents.
Article VI: Divisions
Section 1: The Council of the Association shall have three divisions: a Research Division, a Teaching Division, and a Professional Division. Each division shall act under the direction of the Council, and be comprised of a vice president and three other members elected to that division.
Section 2: It shall be the duty of the Research Division to help promote historical scholarship, to encourage the collection and preservation of historical documents and artifacts, to ensure equal access to information, and to foster the dissemination of information about historical records and research.
Section 3: It shall be the duty of the Teaching Division to collect and disseminate information about the training of teachers and about instructional techniques and materials, and to encourage excellence in the teaching of history in the schools, colleges, and universities.
Section 4: It shall be the duty of the Professional Division to promote integrity, fairness, and civility in the practice of history, to collect and disseminate information about employment opportunities, and to help ensure equal opportunities for all historians, regardless of individual membership in the Association.
Article VII: Business Meeting
Section 1: The Council shall call a business meeting, open to all members of the Association in good standing, to convene at the time of the annual meeting.
Section 2: The business meeting may consider resolutions submitted by Council or by a petition of the membership, and deal with proposals concerning the affairs of the Association, receive reports of officers and committees, instruct officers and the Council, and exercise any powers not reserved to the Council, Nominating Committee, and elected or appointed officers of the Association.
Section 3: All measures adopted by the business meeting shall come before the Council for acceptance, nonconcurrence, or veto. If accepted by the Council, they shall be binding on the Association.
Section 4: The Council may veto any measure adopted at the business meeting that it believes to be in violation of the Association's constitution, or the law, or financially or administratively infeasible. The Council shall publish an explanation for each such veto.
Section 5: The Council may vote not to concur in any measure adopted by the business meeting. Within ninety days of such vote, the Council shall submit the measure to a vote of the entire membership with an opportunity for the proponents of the measure and the Council to set forth their respective positions. If approved by a majority of the members voting, the measure shall be binding on the Association.
Article VIII: Committees
Section 1: There shall be a Nominating Committee consisting of nine members, three of whom shall be elected each year. In the event of a vacancy, the president shall appoint an interim member to serve until the next annual election.
(a) The Nominating Committee shall nominate annually a candidate for president, and two candidates for each of the following: president-elect, a vice president, each position on the divisions, each position on the Nominating Committee and Committee on Committees, and any elected position that is vacant.
(b) Nominations may also be made to any of the foregoing positions by petition supported by the signature of not less than one hundred members of the Association in good standing indicating the position for which the petition is intended. Nominations by petition must be received by the chair of the Nominating Committee not less than sixty days prior to the distribution of ballots.
Section 2: There shall be a Finance Committee comprised of the president, president-elect, and not less than one additional member of the Council selected by the president. In addition, upon nomination by the president, the Council may appoint additional persons to the Finance Committee provided that at all times a majority of the committee is composed of elected Council members. The Finance Committee shall monitor the financial condition of the Association, supervise the performance of any financial advisors or consultants, and report periodically to the Council.
Section 3: There shall be a Committee on Committees consisting of five members. The president-elect shall serve as chair and four members shall be elected to staggered three-year terms. The committee shall nominate AHA members to serve on appointive committees of the Association, subject to approval by the Council
Article IX: Elections
Section 1: There shall be an annual election for the offices of president, president-elect; a vice president; members of the divisions, Nominating Committee, Committee on Committees; and the unexpired term of any elected position that is vacant.
Section 2: The annual ballot shall be distributed to the full membership of the Association at least six weeks before the annual meeting. No vote received after the due date specified on the ballot shall be valid. Election shall be by plurality of the votes cast for each vacancy. The results of the election shall be announced at the business meeting and in the publications of the Association. In the case of a tie vote, a coin flip shall determine the winner.
Section 3: The Nominating Committee shall act as the supervisor of any election and all issues relating to any election shall be referred to it for final decision. The Nominating Committee shall keep all records of elections in a secure place for a period of not less than one year.
Article X: Amendments
Amendments to this constitution may be proposed by: (1) the Council, (2) petition to the Council of one hundred or more members in good standing, or (3) resolution at an annual business meeting. Any amendment shall be reported to the membership with arguments pro and con, if appropriate, and shall be included in the next annual vote for election of officers and committee members. Any amendment receiving a plurality of the votes cast in the election shall be considered adopted.
Article XI: Bylaws
The Council may adopt bylaws not inconsistent with the provisions of the constitution on any matter of concern to the Association.
Article XII: Interim Procedures
On the adoption of this constitution, the Council shall have the power to decide the details of the transition from the existing organization to that embodied in this document.