Annual Meeting

Make Plans to Attend the 128th Annual Meeting in Washington, DC

Sharon K. Tune, October 2013

Above is a picture of one of the original District of Columbia boundary markers at the corner of Western Avenue and Wisconsin Avenue NW, near the Friendship Heights station of the Washington Metro. Photo by Ben Schumin in Wikimedia Commons, used under a Creative Commons license (CC-BY-SA).

Members can now finalize plans to attend the 2014 annual meeting to be held on January 2–5 in Washington, DC.

Advance Meeting Registration

Attendees can preregister online (the easiest and preferred method) via a link on the AHA's website. Preregistration forms may also be mailed with the requisite payment to the address on the form (not to the AHA office). Advance registration must be received by 12 midnight on Friday, December 20, 2013. Preregistrants will receive an e­mail confirmation with a badge number, which will be needed for making hotel reservations (see below). Badges will be distributed at the meeting.

Refund Policy: Advance registrants who are unable to attend the meeting may request a refund of their registration fee. Cancellations and refund requests must be submitted in writing and postmarked (or e-mailed) by December 20, 2013. Refunds will be processed less a $20 administration fee. No refunds will be issued for requests postmarked or e-mailed after December 20, 2013. Refunds will not be given for no-shows. Cancellations and refund requests should be submitted to American Historical Association, Business Office, 400 A St., SE, Washington DC 20003, or e-mailed to Phu Pham. Faxed refund requests will not be accepted. Proof of payment—copies of front and back of canceled check or copy of credit card statement—may be required.

Accommodations

Blocks of rooms have been reserved at the Marriott Wardman Park (headquarters), the Omni Shoreham (co­headquarters), and the Washington Hilton. AHA and affiliated society sessions are scheduled in all three hotels, with AHA Registration, Exhibit Hall, and Job Center in the Marriott. See hotel rate information and a map of the area.

Reservations for Standard Rooms and Suites

Once preregistered for the annual meeting, attendees can make hotel reservations at discounted meeting rates. Instructions will be included in each attendee's preregistration confirmation e­mail. Individuals can call directly to check availability and to make a reservation at any of the hotels. Attendees can also make reservations via the web.

The single rates at all three hotels is $130 per night. Suite rates vary at each hotel; check the hotel and rate information on the AHA's website for more information. All rooms are subject to city and state taxes, currently 14.5 percent. Discounted meeting rates are available for rooms from December 30 through January 8, and are for a limited number of rooms only at each hotel.

Meeting attendees can make and modify (depending on availability) or cancel reservations from September 17 through December 11. The cutoff date for reserving the AHA's discounted room blocks at all hotels is December 11, 2013. After this date, remaining inventory in each hotel's block will be released and rooms will be available at the AHA's meeting rates on a space-available basis at the time of reservation. If canceling a reservation, attendees must do so at least 72 hours prior to reserved arrival date or one night's room and taxes will be charged. If a reservation is not cancelled and the individual is a "no show," the hotels will charge one night's room and taxes as a penalty.

For more information, contact the AHA's administrative office.

—Sharon K. Tune is director, meetings and administrative operations for the AHA.